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The creation of an archives is the means to bring order to the masses
of physical records scattered throughout your company or organization.
History Enterprises can provide you with a logical system for your documents,
photographs, and artifacts.
An important stage in establishing an effective archival system is to
create an electronic database. This database transforms the company’s
archival record into an active resource for current operations. It facilitates
the management of information, while at the same time simplifying its
retrieval.
What is the value of an electronic database?
• Information management
The database will allow you to respond quickly and easily to information
requests. No longer will you have to hunt for vital information when
queried by the public, the press, or stockholders.
• Preservation and Security
The database, as well as the documents on which it is based, is permanent.
There is always the danger of physical deterioration, destruction, or
misplacement of paper-based documents and photographs. Since the database
is a read-only file, it cannot be altered by its users. However, it can
be maintained and continually updated.
• Learning tool
Everyone in the company or organization, especially new hires, can take
a guided tour of the organization’s history by exploring the
database. Access to sensitive documents can be screened.
• Updates
Because the data is electronic, updates are easy and cost-effective.
The database can be revised on a regular basis to incorporate current
information.
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